Application Requirements

Medical Student

  • Completed ApplicationCompleted applications will be evaluated based on the following criteria:
    • Relevance and novelty of the project topic
      • Structure of the mentorship plan
      • Interest in infectious diseases or HIV
      • Contributions to diversity defined broadly to include populations underrepresented in medicine, geography, program size and academic foci
      • Strength of the project plan as it relates to increasing the applicant’s analytical, research and clinical skills
  • A Current CV


  • Applicants should coordinate with their mentor to ensure the following are submitted before the application deadline:
    • Letter of Support from an IDSA/HIVMA member agreeing to serve as a mentor for the duration of the project. Letters should not exceed two pages in length.
    • An NIH biosketch or CV (5-page limit) for the mentor.


Additional Eligibility Considerations

Who can apply?

Applicants must be medical students (first, second or third year and those in combined degree programs including MD/MPH and MD/PhD) from an accredited allopathic or osteopathic medical school in the U.S.

U.S. citizens and permanent residents pursuing medical school outside of the U.S. (including Caribbean and off-shore institutions) are also eligible to apply. These students should be interested in pursuing specialty training in the U.S.

What are acceptable areas of clinical training, education development or research?

The scholarship activity must focus on pediatric or adult infectious diseases including HIV and may involve either clinical or research activities. Below are descriptions of eligible project categories.

Basic Science – Laboratory/bench based or translational research, generally without direct patient interventions.

Epidemiology/ Clinical Research – Patient based clinical trials, or research involving patient data.

Medical Education – Curriculum or course development, intervention to improve medical knowledge for students, residents or providers, generally involves an evaluation of the intervention’s effectiveness.

Structured Clinical Experience – Clinical experience with scheduled/planned mentoring experience with pre-post evaluations and should have stated objectives.

Quality Improvement/ Program Evaluation – Intervention to evaluate and/or improve upon existing clinical program. Should generally follow the “Plan-Do-Study-Act” (PDSA) technique or a similarly structured evaluation method.

Is it possible to apply to do a joint project with another student?

No, joint projects are not eligible for funding.

How long does the letter of support need to be?

The letter of support should not exceed two pages.

When will recipients be notified?

Recipients of the G.E.R.M. program grant will be notified in early April 2021.

Can my project have an international focus?

Yes, as long as the project is related to the fields of infectious diseases or HIV. Please see the listing of the 2020 awardees to see the types of projects previously funded.

Can award funding be applied to tuition expenses?

Award funding may not be applied toward tuition, but funding can be used to defray living expenses during the project period.

Am I eligible to apply if I have already received (or expect to receive) other sources of funding for my project?

Yes, you may still apply but should specify how the IDSA Foundation funding will enhance or extend the  project or foster your ability to complete the project.

Can IDSA and HIVMA members mentor more than one medical student?

Members may not mentor more than one medical student during each grant cycle.

I am a recipient of the HIVMA Medical Students Program, will I still receive my funding?

Funding for HIVMA Medical Student Program participants will continue for 2021 according to the award letters, but no new HIVMA Medical Student Program awards will be granted.

How can I learn more on the G.E.R.M. program? 

Consider viewing the recording of the G.E.R.M. Program Writing Workshop held on Dec. 15, 2020. This workshop provides tips on writing a successful research project.